Automatic checks
Every check-in is screened without extra work at reception.
Watchlist & visitor screening
Visitor watchlist screening for safer workplaces
Zapio VMS automatically identifies blocked or flagged visitors during check-in and alerts your security team when additional verification is required.
Automatic screening
Instant security alerts
Blocked and flagged lists
Recorded in the audit trail
Overview
Stop security issues at the front door
Reception staff can't be expected to remember every person who should not be allowed on-site. A watchlist does that job for them, checking every visitor automatically as they check in.
When a visitor matches your watchlist, Zapio VMS flags the check-in and alerts your security team so they can verify the visitor before entry. Every match is recorded, giving you a clear history of flagged visits.
1
Visitor checks in
Details are entered at the kiosk, phone or desk.
2
Automatic screening
Zapio checks the visitor against your watchlist.
3
Security alerted
A match triggers an alert to your security team.
4
Verify & record
Security verifies the visitor and the outcome is logged.
Benefits
Why choose Zapio for watchlist screening
Real-time alerts
Security is notified the moment a match is found.
Your own watchlist
Maintain the list of blocked and flagged visitors.
Full audit trail
Every flagged visit is recorded and searchable.
Controlled access
Flagged visitors are verified before they enter.
Visible on the dashboard
Flagged check-ins stand out for security teams.
Screening in action
What happens when a visitor is flagged
Each check-in is compared against your watchlist. Most visitors pass straight through; a match is held for security.
RM
Rashid Al MansooriContractor · 10:06Checking inClearChecked in, host notified
Watchlist matchHeld for security · alert sent
Workplace security
Security screening that doesn't slow down reception
Most visitors are exactly who they say they are, and they shouldn't wait longer because of security checks. Watchlist screening runs in the background, so legitimate guests check in normally while potential issues are raised immediately.
Combined with photo capture, printed badges and a full audit trail, watchlist screening gives security and facility teams far more control over workplace access than a paper logbook ever could.
- Every check-in screened automatically
- Instant alerts to your security team
- Blocked and flagged visitor lists
- Flagged visits highlighted on the dashboard
- Searchable record of every match
Use cases
Watchlist screening across industries
What is visitor watchlist screening?
Watchlist screening automatically checks each visitor at check-in against a list of blocked or flagged people and alerts security when there is a match.
What happens when a visitor matches the watchlist?
Zapio VMS flags the check-in and alerts your security team so they can carry out additional verification.
Does screening slow down check-in?
No. Screening runs automatically during check-in. Visitors who are not on the watchlist check in as normal.
Are flagged visits recorded?
Yes. Flagged visits are recorded in Zapio VMS as part of your visitor audit trail.
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Ready to modernize your visitor experience?
Create a safer, smarter and more professional welcome for every visitor. Talk to our team about your workplace, visitor volume, locations and security requirements.