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School and university visitor management
Digitize visitor registration for parents, contractors, vendors and guests while giving school administrators greater visibility of who is on campus.
Every adult on campus, identified
Schools welcome parents, tutors, contractors, suppliers and guests every day. Each one needs to be identified and every visit recorded, but a paper sign-in sheet at the gate makes that difficult.
Zapio VMS gives schools and universities a fast, bilingual check-in. Visitors are photographed, screened against your watchlist and issued a badge, so staff can see at a glance that an adult on campus has checked in.
From paper logbook to digital reception
The right check-in for every visitor
Zapio VMS lets you set up a different flow for each type of visitor. This is a typical setup for schools & universities; you can change it at any time.
- ✓Used in this visitor flow
- –Not usually needed
| Kiosk | Mobile | QR | Agreement | Badge | Screening | |
|---|---|---|---|---|---|---|
| Parents & guardians | ✓ | ✓ | ✓ | – | ✓ | ✓ |
| Contractors | ✓ | – | ✓ | ✓ | ✓ | ✓ |
| Suppliers | ✓ | – | – | – | ✓ | ✓ |
| Event guests | ✓ | ✓ | ✓ | – | ✓ | ✓ |
Zapio features for schools & universities
A visible badge for every adult on campus
An example of how Zapio VMS looks in a schools & universitie setting. Figures shown are sample data.
Host: Priya NairVIS-0187 · until 17:00
- 1Visitor photoCaptured at check-in
- 2Name and companyFrom the visit record
- 3HostWho the visitor is meeting
- 4QR codeLinked to this visit
- 5Visit referenceEasy to look up later
Built for school and university campuses
Safeguarding starts at the front gate. With Zapio VMS every visitor is checked in, photographed and badged, and restricted individuals are flagged before they enter the campus.
Parents can check in in Arabic or English, staff attendance can run on the same platform, and education groups can manage several campuses centrally.
- Photo badges for all visitors
- Watchlist screening at check-in
- Arabic and English check-in
- Staff attendance on the same platform
- Multi-campus management
Why do schools need a visitor management system?
A visitor management system helps schools identify every adult on campus, print visitor badges, screen restricted individuals and keep an accurate record of all visits.
Can parents check in in Arabic?
Yes. Zapio VMS supports Arabic and English check-in.
Can staff attendance be tracked too?
Yes. Employee attendance with QR check-in and check-out is available on the Business plan.
Can an education group manage several campuses?
Yes. Zapio VMS supports multiple locations with central administration.
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Ready to modernize your visitor experience?
Create a safer, smarter and more professional welcome for every visitor. Talk to our team about your workplace, visitor volume, locations and security requirements.