Live on-site view
See every visitor currently in the building.
Dashboard & reports
Real-time visitor dashboard and searchable reports
Gain real-time visibility into everyone entering and leaving your workplace. The Zapio VMS dashboard shows who is on-site now and keeps a searchable record of every visit.
Who's on-site now
Expected visitors
Searchable visit history
Digital audit trail
Overview
Complete visibility over who is on-site
A paper logbook can tell you who signed in, if you can read it. It can't tell you who is still in the building, how busy reception was this week or which visitors were flagged.
The Zapio VMS dashboard brings every check-in channel together in one live view. Reception, security and facility teams see current visitors, expected arrivals and recent activity, and can search past visits at any time.
1
Check-ins flow in
Kiosk, mobile and QR check-ins appear instantly.
2
Live status
See who is on-site, expected or checked out.
3
Search history
Look up any past visit in seconds.
4
Review activity
Use reports to understand visitor patterns.
Benefits
Why choose Zapio for dashboard & reports
Expected arrivals
Pre-registered visitors listed before they arrive.
Searchable records
Find past visits by name, host or date.
Digital audit trail
A complete, timestamped history of visits.
Visitor activity
Understand busy periods and visitor types.
Every location
View one site or all of them from one place.
Sample dashboard
A day at reception, at a glance
An illustrative day of arrivals by hour, with live status counts. Bars grow as the section comes into view.
Checked in today120
On-site now42
Expected18
Needs review1
Arrivals by hour Sample data · peak 10:00
0
10
20
08091011121314151617
Visibility
One source of truth for reception and security
Because every channel feeds the same dashboard, there is no second list to reconcile. Reception sees who to expect, security sees who is on-site and managers can review activity across the week.
The dashboard also powers watchlist alerts and the evacuation headcount, so the same data that runs day-to-day reception is ready when it matters most.
- Real-time list of visitors on-site
- Expected visitors from pre-registration
- Searchable digital audit trail
- Flagged visits highlighted
- Locations managed from one place
Use cases
Dashboard & reports across industries
Can I see who is on-site in real time?
Yes. The Zapio VMS dashboard shows who is currently on-site and updates as visitors check in and out.
Can I search past visitor records?
Yes. Zapio VMS keeps a searchable digital record of visitor activity.
Does the dashboard include pre-registered visitors?
Yes. Expected visitors from pre-registration are shown so reception knows who is due to arrive.
Can I view multiple locations?
Yes. Zapio VMS supports multiple locations managed through central administration.
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Ready to modernize your visitor experience?
Create a safer, smarter and more professional welcome for every visitor. Talk to our team about your workplace, visitor volume, locations and security requirements.