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8 industries · one platform

Visitor management solutions for every industry

Zapio VMS adapts to the way your workplace operates, from corporate offices and hospitals to schools, factories, government facilities, co-working spaces, banks and commercial towers across Dubai, the UAE and the GCC.

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Zapio VMS supporting workplaces across the UAE and GCC

Choose your industry

Built for the way your workplace runs

Select an industry to see the challenges it faces and how Zapio VMS solves them.

Visitor checking in at a corporate office reception in Dubai

Corporate offices

Create a professional first impression while improving workplace security.

Visitor management for corporate offices →

Visitor checking in at a hospital reception kiosk

Hospitals & healthcare

Improve front-desk visitor registration while giving healthcare facilities better visibility of the visitors, vendors and contractors entering the premises..

Visitor management for hospitals & healthcare →

Parent and child checking in at a school reception kiosk

Schools & universities

Digitize visitor registration for parents, contractors, vendors and guests while giving school administrators greater visibility of who is on campus..

Visitor management for schools & universities →

Contractor in safety gear checking in at a factory kiosk

Factories & manufacturing

Register visitors and contractors digitally, capture required agreements and maintain accurate records of everyone entering your industrial facilities..

Visitor management for factories & manufacturing →

Emirati visitor checking in at a government office kiosk

Government offices

Create a structured digital visitor journey with registration, screening, approvals, badges and audit records for public-sector workplaces..

Visitor management for government offices →

Guest checking in at a co-working space reception kiosk

Co-working spaces

Deliver a professional reception experience across shared workplaces with digital check-in, host notifications and centralized visitor records..

Visitor management for co-working spaces →

Security officer at a financial office turnstile with a visitor

Banks & financial services

Financial institutions need to know exactly who enters their offices.

Visitor management for banks & financial services →

Visitor checking in at a commercial tower lobby kiosk in Dubai

Commercial towers

Busy tower lobbies serve visitors for many tenants.

Visitor management for commercial towers →

At a glance

Key features by industry

The features each industry relies on most. Every plan can use the full platform.

Key Zapio VMS features by industry
	Kiosk	QR	Host alerts	Badges	NDA	Screening	Evacuation	Multi-site
Corporate offices	✓	✓	✓	✓	✓	–	–	✓
Hospitals & healthcare	–	–	–	✓	✓	✓	✓	–
Schools & universities	–	–	–	✓	–	✓	✓	✓
Factories & manufacturing	–	✓	–	✓	✓	✓	✓	–
Government offices	–	✓	–	✓	–	✓	–	✓
Co-working spaces	✓	✓	✓	–	–	–	–	✓
Banks & financial services	–	✓	–	✓	✓	✓	–	✓
Commercial towers	✓	✓	✓	✓	–	–	✓	–

The visitor journey

From invitation to check-out, every step is digital

Zapio VMS automates the whole visit, so reception spends less time on paperwork and security always has an accurate record. It is the same simple journey for a client meeting in a Dubai office, a vendor at an Abu Dhabi hospital or a contractor at a Sharjah factory.

1

Before arrival

Invite

The host pre-registers the guest and sends visit details.

2

Before arrival

QR code

A unique QR code and reminder reach the visitor by email or SMS.

3

At reception

Check in

The visitor scans at the kiosk or checks in from their phone.

4

At reception

Screen & sign

Watchlist screening runs and the NDA is signed on screen.

5

On-site

Badge & notify

A photo badge prints and the host gets an instant alert.

6

Departure

Check out

Departure is logged and the visit joins the audit trail.

4 questions

Which industries use visitor management systems?

Visitor management systems are used by corporate offices, hospitals and clinics, schools and universities, factories, government offices, co-working spaces, banks and multi-tenant commercial towers, among others.

Can Zapio VMS be configured for my industry?

Yes. You can configure visitor types, check-in questions, agreements, notifications and branding to match how your workplace runs.

Does Zapio VMS work for organizations with several sites?

Yes. Zapio VMS supports multiple locations with central administration and location-level settings.

Is Zapio VMS available in Arabic?

Yes. Visitors can check in in Arabic or English.

Ready to modernize your visitor experience?

Create a safer, smarter and more professional welcome for every visitor. Talk to our team about your workplace, visitor volume, locations and security requirements.