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Visitor and contractor management for factories
Register visitors and contractors digitally, capture required agreements and maintain accurate records of everyone entering your industrial facilities.
Safety starts before anyone reaches the site floor
Industrial sites host contractors, auditors, drivers and suppliers alongside their own workforce. Each visitor needs to acknowledge site rules and must be accounted for if the alarm sounds.
Zapio VMS makes safety part of check-in. Contractors are pre-registered, sign your safety briefing on screen, receive a photo badge and appear in the real-time evacuation headcount together with employees.
From paper logbook to digital reception
The right check-in for every visitor
Zapio VMS lets you set up a different flow for each type of visitor. This is a typical setup for factories & manufacturing; you can change it at any time.
- ✓Used in this visitor flow
- –Not usually needed
| Kiosk | Mobile | QR | Agreement | Badge | Screening | |
|---|---|---|---|---|---|---|
| Contractors | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Auditors & inspectors | ✓ | – | ✓ | ✓ | ✓ | ✓ |
| Drivers & deliveries | ✓ | – | ✓ | ✓ | ✓ | ✓ |
| Suppliers | ✓ | – | ✓ | – | ✓ | ✓ |
Zapio features for factories & manufacturing
Safety agreements signed before entry
An example of how Zapio VMS looks in a factories & manufacturing setting. Figures shown are sample data.
Non-Disclosure Agreement
Zapio Tower · Visitor agreement v3
Contractor management built for industrial sites
Every contractor visit is recorded with who invited them, the agreements they signed and when they arrived and left. That gives safety and compliance teams a clear record whenever they need it.
Because employees can check in through Zapio VMS attendance too, the evacuation view covers everyone on site, not just visitors.
- Contractor pre-registration with QR
- Safety briefings signed digitally
- Photo badges for site visitors
- Real-time evacuation headcount
- Employee shift attendance
Can contractors sign a safety briefing before entering?
Yes. You can add safety policies and site rules that contractors read and sign on screen during check-in.
Does Zapio VMS include employees in the evacuation headcount?
Yes. Employees who check in through Zapio VMS attendance are included alongside visitors.
Can contractors be approved in advance?
Yes. Hosts can pre-register contractors, who receive a QR code for check-in.
Can we track shift attendance?
Yes. QR-based employee attendance tracks check-in, check-out, working hours and overtime.
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Ready to modernize your visitor experience?
Create a safer, smarter and more professional welcome for every visitor. Talk to our team about your workplace, visitor volume, locations and security requirements.