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Visitor management for hospitals and healthcare facilities
Improve front-desk visitor registration while giving healthcare facilities better visibility of the visitors, vendors and contractors entering the premises.
Know who is on the premises, at all times
Hospitals and clinics receive a constant flow of people who are not patients: family visitors, medical representatives, suppliers, maintenance contractors and delivery drivers. Keeping track of them on paper is slow and leaves gaps.
Zapio VMS digitizes front-desk registration. Each visitor checks in at a kiosk, on their phone or by QR code, is screened against your watchlist and receives a badge, while security sees a live list of everyone on site.
From paper logbook to digital reception
The right check-in for every visitor
Zapio VMS lets you set up a different flow for each type of visitor. This is a typical setup for hospitals & healthcare; you can change it at any time.
- ✓Used in this visitor flow
- –Not usually needed
| Kiosk | Mobile | QR | Agreement | Badge | Screening | |
|---|---|---|---|---|---|---|
| Patient visitors | ✓ | ✓ | – | – | ✓ | ✓ |
| Medical representatives | ✓ | – | ✓ | ✓ | ✓ | ✓ |
| Suppliers & deliveries | ✓ | – | ✓ | – | ✓ | ✓ |
| Maintenance contractors | ✓ | – | ✓ | ✓ | ✓ | ✓ |
Zapio features for hospitals & healthcare
Evacuation headcount for clinical buildings
An example of how Zapio VMS looks in a hospitals & healthcare setting. Figures shown are sample data.
Visitor control that supports patient safety
In a healthcare setting, knowing who is in the building is part of keeping patients safe. Zapio VMS records every non-patient visitor with a photo, issues a visible badge and highlights anyone flagged on your watchlist.
Contactless mobile check-in lets visitors register without touching a shared screen, and the evacuation view gives safety teams an accurate headcount during drills and real events.
- Kiosk and contactless mobile check-in
- Photo badges for every visitor
- Watchlist screening at check-in
- Vendor and contractor records
- Real-time evacuation headcount
How does a hospital visitor management system work?
Visitors, vendors and contractors check in at a kiosk, on their phone or with a QR code. Zapio VMS records their details and photo, screens them against your watchlist, prints a badge and shows them on a live dashboard.
Can vendors and medical representatives be pre-registered?
Yes. Staff can pre-register expected vendors and representatives, who then check in with a QR code.
Does Zapio VMS help during evacuations?
Yes. The evacuation view gives a real-time headcount with floor-level tracking and lets wardens mark people safe.
Can visitors check in without touching a kiosk?
Yes. Mobile check-in lets visitors register on their own phone using an SMS or email link.
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Ready to modernize your visitor experience?
Create a safer, smarter and more professional welcome for every visitor. Talk to our team about your workplace, visitor volume, locations and security requirements.