Every agreement captured
Signing is part of check-in, so it is never skipped.
Digital NDA & agreements
Digital NDA and visitor agreement signing
Digitize NDAs, safety policies, visitor agreements and other documents. Visitors review and sign during check-in, and your organization keeps a digital record of every signature.
NDAs and safety policies
Signed on screen
Stored with each visit
No paper to file
Overview
Agreements signed before the visitor walks in
Paper NDAs get lost, misfiled or skipped altogether when reception is busy. Digital agreements make signing a required step of check-in, so no visitor enters without acknowledging your policies.
With Zapio VMS you add the documents each visitor type needs, from confidentiality agreements to health and safety briefings. Visitors read and sign on the kiosk or their phone, and the signed agreement is stored with the visit.
1
Set documents
Choose which agreements each visitor type must sign.
2
Visitor reviews
The agreement appears during check-in.
3
Signs on screen
The visitor signs on the kiosk or their phone.
4
Record kept
The signed agreement is stored with the visit.
Benefits
Why choose Zapio for digital nda & agreements
Multiple document types
NDAs, safety policies and site rules in one flow.
Digital records
Signed agreements are stored with the visit record.
Better confidentiality
Visitors acknowledge your policies before entry.
Arabic and English
Agreements can be presented in both languages.
Searchable audit trail
Find any visitor's signed agreement when you need it.
Signing on screen
How a visitor signs an agreement
The agreement appears as part of check-in. The visitor reads it, signs with a finger and continues.
Non-Disclosure Agreement
Zapio Tower · Visitor agreement v3✓I have read and agree to this agreement
Signature · Omar Haddad · 10:14
Agree & continue
Compliance
Replace filing cabinets of signed paper
For offices handling confidential information, sites with safety rules and organizations with strict compliance needs, a record of what each visitor agreed to is essential. Digital signing gives you that record automatically.
Digital NDA signing is included in the Zapio VMS Business plan and works with every check-in channel, so pre-registered guests, walk-ins and mobile check-ins all sign the same agreements.
- NDAs, safety policies and visitor agreements
- Signed on the kiosk or the visitor's phone
- Stored with the visit record
- Different documents for different visitor types
- Included in the Business plan
Use cases
Digital NDA & agreements across industries
Corporate offices
Confidentiality agreements for client and partner meetings.
Visitor management for corporate offices →
Factories
Safety briefings acknowledged before entering the site.
Visitor management for factories →
Healthcare
Facility policies acknowledged by vendors and contractors.
Visitor management for healthcare →Can visitors sign an NDA digitally?
Yes. Visitors can review and sign NDAs and other agreements on screen during check-in with Zapio VMS.
What kinds of documents can visitors sign?
You can digitize NDAs, safety policies, visitor agreements and other documents visitors need to acknowledge.
Where are signed agreements stored?
Each signed agreement is stored digitally with the visit record in Zapio VMS.
Which plan includes digital NDA signing?
Digital NDA signing is included in the Business plan.
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